How do I register for the conference?
You can register to the conference at the registration page.
There, you can complete the online form and either pay the participation fee with credit card via Stripe or ask for an invoice to then process your payment via bank transfer.
When is the deadline to register?
The deadline for delegates to register is Monday, 13 September 2021.
If you are an abstract or a poster presenter we ask you to register by Friday, 30 July 2021 at the latest. We will be able to include you in the program only upon confirmation of your participation through your registration.
What is included in the cost of my registration?
- Access to the EHHMA 2021 Virtual Platform.
- Access to all conference sessions, as well as the posters, the exhibition area, morning activities and social events.
- Networking opportunities with other conference participants.
- Certificate of attendance.
- Access to all materials after the Conference.
Can I register on behalf of someone else?
Yes, you may register on behalf of someone else.
When you register online you will be asked to provide the name, job title, company, billing address, VAT, and contact details of the person you wish to register. With this information, we can make sure they receive their login details and updates on the conference.
Can I transfer my registration to a colleague?
You may transfer a booking to another person at any time upon written notice to [email protected].
I made a mistake in my registration and I need an amended invoice. What should I do?
Please contact [email protected] who will be able to assist you with your inquiry.
What is the cancellation policy?
You have the right to cancel your registration at any time. Cancellations of paid and unpaid registrations should be made in writing to [email protected].
If you cancel after Monday, 28 June 2021 you will not receive a refund. Any invoice raise is due in full.
You can read the Terms and Conditions, including the Cancellation Policy, here.
When will I receive the login instructions?
You will receive an email with access instructions 2 weeks before the conference. We will also send a reminder email 1 week and the day before the Conference.
I have not received my log in details. What should I do?
Please check your SPAM folder. If you don’t find your log in details in the spam folder, please contact [email protected].
What time zone are the streamed sessions shown?
The Conference will follow the Central European Summer Time (CEST).
Do EHMA members benefit from a discount?
Yes, they do. They can benefit from a discount both on the Early Bird and the Standard fee. More information can be found here.
I am interested in becoming an EHMA member. What should I do?
To become an EHMA member you should contact [email protected]
If you would like to become a member before the conference, you can benefit from a special deal CONFERENCE ACCESS + MEMBERSHIP (360€ all included). This option includes full access to the Conference + 15 months of individual membership (September 2021 to December 2022) for those qualifying OR 10% discount on the organisational membership for 2022. If you are interested in this special offer, contact [email protected]
Which platform are you using to host the virtual event?
To deliver a seamless event experience EHMA has chosen the virtual platform Hopin as its host for the 2021 Annual Conference.
How can I be sure that my computer is compatible to watch and attend the streamed sessions?
You can test your streaming set up here: https://app.hopin.com/precall
Can I log in with a smartphone and which browsers are compatible with the platform?
The best experience will be provided on a laptop or desktop using Chrome or Firefox browsers. Please note that if you use a mobile device, some functionalities may be limited because of the screen size.
Is there a virtual exhibition space?
Yes, there is a virtual EXPO area where partners will have their “booths” for you to engage with them. The booths will include live and pre-recorded videos from our partners, materials, and much more!
In addition, the EXPO will showcase posters from our attendees. You will be able to check them out, contact the authors and attend the pitch sessions during the lunch break to hear them present live their research.
How will I be able to network at a digital event?
Throughout the Conference, there are several networking moments built into the agenda. You will be able to connect and network with all attendees in numerous ways through the 1:1 speed networking sessions and in the breakout discussion groups.
In addition to these sessions, you will be able to directly message attendees to chat 1:1, schedule private meetings and video calls during the conference.
What if I have technical issues and can’t access the Conference?
If you have any issues accessing the link or using the platform, please email [email protected]
During the conference, you will also be able to reach out to the EHMA Secretariat through the chat function on the platform. There will be a virtual help desk to make your experience as smooth as possible!
Programme / Conference Format
Will it be a live event or a pre-recorded one?
EHMA 2021 will be a fully live event. All debates, sessions, and abstract presentations will be given live and will end with interactive Q&A sessions.
Will speaker presentation slides be made available after the Conference?
After the conclusion of the conference, you will be able to access all the materials, including any presentation slides we have been given permission to share.
Will the sessions be recorded?
All sessions are recorded and will be shared with the audience after the end of the conference.
Will I receive a delegate list?
The delegate list is available to all registered participants via the platform. You will also be able to see who is online with you at the same moment through the people tab on the chat function.
Will I be able to get the contact details of attendees and speakers to contact them outside of the platform?
Due to GDPR regulation, we will not be able to disclose contact details of attendees and speakers. However, you will be able to connect with everyone inside the platform and ask to the contact details of the person(s) you are interested in directly.
What is the deadline to register to the conference for abstract/poster presenters?
For organizational reasons, we ask all abstract and poster presenters to register by Friday, 30 July 2021 at the latest. We will be able to include you in the program only upon confirmation of your participation through your registration.
How does an abstract session work?
Abstract sessions are parallel sessions grouped by sub-theme (e.g. health workforce, digital transformation, etc.) where presenters will showcase their research to the attending audience.
Presenters will need to connect 10 minutes before the start of the session for a last check in. Each presenters will have 8 minutes for their presentations and can use the support of a PowerPoint. Each session will have a moderator who will set the scene, introduce the presenters, and facilitate the Q&A session at the end.
How does a poster pitching session work?
Posters will be presented during dedicated lunch sessions, where presenting authors will pitch and present their posters in to all delegates. These are sessions for all the delegates and will be divided by conference sub-themes. To learn more about what theme is going to be discussed, please check the programme here.
Poster presenters will need to connect 10 minutes before the start of the session for a last check in. Each presenters will have MAX 3 minutes for their presentations. No PowerPoint is required, but presenters will be able to share their posters (PDF version) with the audience.
Each session will have a moderator who will set the scene, introduce the presenters, and encourage people to check the poster exhibition in the EXPO area of the platform.
I am an abstract presenter. When am I speaking?
All presenters should have received the time and date of their session. If you have not received communications from the EHMA Secretariat, please check your spam folder.
For more information about your session, you can check the official programme or contact [email protected].
I am a poster presenter. When am I speaking?
All poster presenters should have received the time and date of their session. If you have not received communications from the EHMA Secretariat, please check your spam folder.
For more information about your session, you can check the official programme or contact [email protected].
I am an abstract presenter. Will I get training on how to present on the digital platform before my presentation?
Yes, you will receive comprehensive information and a short training prior to the event. During the training you will be showed how to use the platform and get the most out of your participation.
During your session, you will be able to share your own screen and control your slides.
I am a poster presenter. Will I get training on how to pitch my poster on the digital platform?
No, your pitch will not require any formal training. You just have to make sure to connect at the agreed time and the EHMA Secretariat will take care of all technical details.
I am an abstract presenter. What is the deadline to provide my PowerPoint presentation? Do you have guidelines to help me prepare it?
We ask all presenters to provide us with their PowerPoints by 1 September 2021. We will share them with conference delegates on the platform and have a backup and to be able to support you in case of any technical issues. Reminders and deadlines will be sent to you by email.
For more information, you can check the guidelines for oral presentations here and download the template here.
If you don’t want your slides to be shared, please email [email protected].
I am a poster presenter. When is the deadline to provide my poster (PDF)? Do you have guidelines to help me prepare it?
We ask all presenters to provide us with their posters (PDF) by 1 September 2021. Reminders and deadlines will be sent to you by email.
For more information, you can check the guidelines for poster presentations here.
I am an abstract presenter. I don’t want my presentation to be recorded. Is it possible?
All presentations are recorded by default. However, rest assured that the recording of your presentation will not be distributed outside the conference platform and will be available only to the conference delegates.
I am a poster presenter. I don’t want my pitch to be recorded. Is it possible?
All lunch sessions are recorded by default. However, rest assured that the recording of your presentation will not be distributed outside the conference platform and will be available only to the conference delegates.
When will the Abstract Book be published?
The Abstract Book will be published on 1 September 2021 and will be available on the conference website and the virtual platform.
I asked for my abstract to be published/not to be published in the Abstract Book but I have now changed my mind. What should I do?
You can let us know if you wish your abstract to be published /not to be published by emailing [email protected].